What is one drive and how do you use it?
What is OneDrive Useful for?
OneDrive is useful for accessing your data from anywhere you have an internet connection as well as from various mobile devices. OneDrive offers 1 TB of storage as well as real-time collaboration.
How do I access my OneDrive account?
To access your OneDrive account, go to https://office365. and sign-in with your Microsoft account ID & Password
What does it mean to Sync data to my local computer?
Syncing your data means that you will have a copy on a local computer as well as in the cloud. You can easily save documents directly into your local folder. The data is then "copied up" to the cloud.
Can I put sensitive data on OneDrive?
OneDrive is an off-premise cloud based solution. What that means is that your files are stored in a Microsoft Data Center. If you find that you need to share sensitive information, you should turn on Auditing. This will give you a way to track your documents if something was to happen.
How do I turn on auditing?
To turn auditing on, go to the "gear" icon (upper right hand corner) and select Site Settings. Under Site Collection Administration, go to Site Collection Audit Settings and specify which things to audit. It's recommend you check all of the boxes under "Documents and Items" and "Lists, Libraries, and Sites".
How do I create a new folder?
From a web browser, click on Files in the upper left hand corner. Click on "New Folder".
If you have installed the sync client, you can create a new folder just like you normally would on your local computer.
How do I upload a file?
You can upload a document by logging on to your account with a browser, and dragging/dropping a document into your document depository in the area where it says "drag files here".
You can also install the sync client. Once you have done that, it is just like a document library on your local computer currently called OneDrive. You can save directly from all Office products (e.g. Word, Excel) by clicking “Save As” and selecting your local synced folders. If you put a file or folder in the sync area on your local computer, it will automatically sync to the cloud.
Be thoughtful about the data you put in your sync area. OneDrive is always available through any web browser from any computer, anywhere with internet access.
How to I share a file?
To share a file, click on the 3 dots next to the folder name (…) or click on the "lock" symbol. Select "Invite Others". To add users within your company or contact's, type in the user's last name and select from the directory. If the person you want to add is not listed, just type in their email address.
If you want to share a file anonymously, open your document and go to Sharing. Select "Get a Link". You can create a "read only" or "edit" link to send to anyone via email. Just remember, anyone you send this link to can forward the email to anyone they choose. There is no tracking of who made changes to your document if you made an "edit" link.
How do I share a folder?
To share a folder, click on the 3 dots next to the folder name (…) or click on the "lock" symbol. Select "Invite Others". To add users simply follow the steps above.
Please note: To share an entire folder, all users must have a Microsoft account. If the user does not have a Micrisoft account, they should setup a personal Microsoft account. To create a personal Microsoft account, please go here: Microsoft Account Sign-Up
How do I tell who I have shared a document with?
Highlight the file name and select the "group" symbol (looks like 3 users). You can see who you have shared a file with from here. You can also click the 3 dots next to the file name and it will open up "Share with" section.
Can OneDrive do real-time online collaboration?
Yes, OneDrive can do real-time online collaboration. You have to open the document in Office Web Apps. In the upper right hand corner, you will see when someone is also editing the file. You will see a flag while the other person is typing.
Can I create a new document in the browser?
Yes, you can create a new document by clicking on "new document" in the main area of your document repository. It will automatically use Office Web Apps to create the document. You can switch to using your "full" Office application (e.g. Word) by going to the File menu and click on "open in Word". This will give you the full functionality of your local Office apps.
What happens when I delete a file? Can I get it back?
When you delete a file, it goes into the Recycle Bin for 90 days. After 90 days, it gets deleted permanently. To get a file back from the recycle bin, go to the "gear" in the upper right hand corner and select "Site Contents". The Recycle Bin is on the right. You may restore a file from there or permanently delete a file.
How to I install the desktop client for Windows?
If you have Office 2013, you do NOT need to install the client. It is already installed for you.
If you have Office 2010, the Windows desktop sync can be downloaded here:
What apps are there for OneDrive
There are apps for all OS. The Mac sync client is still in "preview" or "beta". You may download the preview client here. In the next generation sync client, there will be selective sync which will allow you to pick which folder you want to sync.
Is this replacing any services?
OneDrive replaced Xythos and MyFiles Basic.
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